Potomac Heights Procedures for Selling
All required information on Buyer (i.e., Application for Membership and pre-qualification letter from the bank) must be in Housing Office no later than the close of business (4pm) the Monday before a scheduled Membership interview meeting or the buyer must wait until next scheduled meeting to be interviewed.

Procedures for Selling a Membership in Potomac Heights

1. Complete the Permission to Sell form - be sure to sign and date it - and submit to the Housing Office. Every member that is listed on the membership, regardless of the names on the mortgage, must sign the Permission to Sell.

2. Contact the Housing Office to discuss the necessary Inspection process. An independent inspection must be performed and submitted to the Housing Office a minimum of two weeks prior to settlement. Any items required will be the seller's responsibility. Sellers will notify the Housing Office once all repairs have been completed. PHMHOA will then perform an inspection to ensure all items covered under schedule maintenance are current and up to date. If items are noted on the inspection to be repaired Potomac Heights will be responsible for those items. Seller should complete and return sales information in order for the unit to be listed on the For Sale List. Permission to sell is good for a period of one year. Extensions will be granted should it become necessary. Seller will be notified in advance that permission is about to expire and asked to request renewal, if desired, in writing.

3. The potential buyer of the home should be encouraged to obtain a Buyer's Package from the Housing Office prior to a contract being finalized on the home; this is to ensure that the applicant is approved for membership before steps are taken to obtain a contract. This package will assist the buyer by guiding them through the procedures necessary to bring the sale to a successful conclusion.

If the buyer is financing the home, the buyer should apply for loan and membership simultaneously in order to speed the loan and membership application process. Once the buyer has received approval for membership, the seller and buyer should coordinate a date and time to walk through the unit and review the independent inspection results. After the review of the inspection, clarify any discrepancies, and obtain copies for their reference and review.

4. The seller should present original Membership Certificate to the Housing Office at the completion of the review of the inspection. This will be held in member's final until settlement.

5. The seller and buyer should coordinate with the bank, settlement agent, and Housing Office for a date and time for settlement. A Final Walk Through to sign off on the inspection form, obtain a copy for their records, provide a certificate of inspection performed within the last 60 days from a licensed contractor for the heat and/or air conditioning system, and proceed with the Potomac Heights portion of settlement. The settlement agent will collect all funds due at sale and complete their disbursement.

6. No settlement will be held if there is any unfinished work to be completed by the seller. There will be no "as-is" sales permitted.

NOTE: A settlement agent is used for all settlements, whether financed through a lender or a cash sale. All settlements must be conducted through Buyer's Title; there are no exceptions to this.


- All keys to the dwelling are turned over

- All documents conveying membership are completed

- Loan documents are completed

- Any and all operating payments due at time of settlement are paid (e.g., any pro-rated payment as agreed between buyer and seller; or any outstanding balances due by seller)

- Buyer pays $600 membership fee and $200 settlement fee to P.H.M.H.O.A.

- Buyer pays all lender charges/fees

- Buyer pays all settlement agent fees

- Proof of additional homeowners insurance is received

- Certificate of Inspection for the heating/air conditioning system is received
Procedures for Selling a Membership in Potomac Heights

Want to learn more about the selling procedures of your Potomac Heights membership?



Please call the housing office to verify that the address you are
interested in has been granted permission to sell.
Visit our Homes for Sale page for more information.



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Address: 200 Cedar Lane,
              Indian Head, MD 20640

   Office: 301-743-3031

      Fax: 301-684-2445

   Email: Send Email

Potomac Heights Mutual
Homeowners Association is a
cooperative community established in
1949 located about 20 miles south of Washington, D.C. in Indian Head,
MD. Our community is situated on a bluff overlooking the Potomac River a
convenient drive to the Indian Head
Naval Support Facility, Waldorf,
La Plata, and Washington, D.C.


If interested in purchasing a home in the Potomac Heights Mutual
Homeowners Association, please
stop by our Housing Office to pick up
a Buyer's Package.